1. The Name of the Society: KARNATAKA STATE CHESS ASSOCIATION, shortly “KSCA”
2. Address: No.25, Kanteerava Stadium, Kasturba Road, Bengaluru, Karnataka 560001.
3. The formation of the Society: Formed on 13th February, 2006.
4. Financial Year: 1st April to 31st March.
5.The working hours of the Association: 11am – 5 pm.
6. Office Bearers of KSCA: The President, The Vice President, The Secretary, The Treasurer, The Joint-Secretary. All posts are Honorary without any honorarium.

7. The objectives of the Society:

     7.1. To encourage, promote, develop, and stabilize the game of chess and to  conduct tournaments in the State of Karnataka.
    7.2. To organize District/State/National and International level tournaments.
    7.3. To act as the apex body of affiliated members and supervise and coordinate the chess activities in the State of Karnataka.
    7.4. To seek affiliation with All India Chess Federation and select the players and teams to represent Karnataka in National championships, and if necessary, finance the visits by such teams, players and officials.
    7.5. To facilitate training programs for chess players across Karnataka.
    7.6. To supervise and encourage District Associations / Academies / Schools /Corporates to conduct tournaments by providing tournament guidelines and necessary support.
    7.7. To form rules and guidelines for smooth conduct of tournaments. The activities would be purely charitable in nature and not motivated by  profit. The benefit of the objectives would be available to the general public irrespective of caste, creed, religion or sex.
    7.8. Fund collection: To collect funds by way of Fees, Promotion, subscription, charity, donation, Grant, subsidy, deposit etc. from members, public, State/Central Governments and Private Agencies, Banks and Corporate Bodies towards the objects of association.
    7.9. Payments: To pay towards staff salary, Rent, maintenance charges, meeting expenses, Trainer Fee, Affiliation Fee, Travelling expense, Cash Prize to winners, Tournament expense, Entry Fee of Karnataka players to participate in National championship, and any other expense which are towards objects of association.
8. Duties and Responsibilities of the Executive Committee
President: The President shall preside over all meetings and in case of equality of votes, he shall have a casting vote. If, in the opinion of the President, any emergency has arisen in the affairs of KSCA which requires any measure, immediate action should be taken. He may take such action as he deems necessary and report the same in the next Meeting.
Vice Presidents: The Vice President shall preside over all the meetings of the   Managing Committee in the absence of the President. In the absence of any Vice President, any one of the eligible members shall be proposed to the chair.
Secretary: He is the custodian of all movable and immovable properties of the association. He shall exercise all such powers conferred by the General Body and Executive Committee and will issue notices of the Meetings and record the Minutes of the Meetings. He shall be in charge of the day to day administration of the Association and communicate the conduct of tournaments to players and affiliated members. He shall convene Executive Committee Meetings and General Body Meetings and implement the policies and decisions of State Associations.
The Secretary along with Treasurer will be responsible for the Funds of the Association and for the preparation of the Annual Budget, Annual Report, Audited Balance Sheet and Statement of Receipts and Expenditures and place the same for the approval of General Body in the Annual General Body Meeting. After the conclusion of the Annual General Body Meeting, the Secretary shall,  before the due date in effect, file the Statutory Returns with various tax authorities.
The Secretary shall be empowered to incur contingent expenditure of Rs.20,000/- He shall be competent to submit proposals to the Governments in respect of State, National and International Tournaments and also appoint Officials for such Tournaments.
Joint Secretary: Joint Secretaries shall assist the Secretary in discharging duties and carry out the work of the Association as may be assigned to them by the Committee/Secretary.
Treasurer: The Treasurer, along with the Secretary, shall exercise general supervision over the funds of the Association and advise the General Body as regards its financial policy. The Treasurer shall, along with the Secretary, submit to   the General Body at its Annual Meeting, a statement of receipts and expenditure, the balance sheet audited, and the budget for the ensuing year. The Treasurer shall be the custodian of Accounts. He shall maintain various books of accounts. And operate the Bank accounts jointly either with the President or the Secretary.
9. Conduct of Meetings: The Executive Committee may meet at any time required, for the affairs of the Association, but it shall meet at least once in three months. The General Secretary shall call the meeting in consultation with the President of the Society, issuing notice of not less than three days. The Annual General Body Meeting shall be held every year within six months from the date of closing of the financial year, issuing notice of not less than 21 days.
10. Urgent Meeting: In the event of any emergency, the President may, in his discretion, convene an Urgent Meeting of the General Body of KSCA by giving 1 day notice.
11. Quorum: The quorum of the General Body Meeting shall be two-third of the total number of members. But, if there is no quorum within half-an hour fixed for the meeting, it shall be adjourned to the same day and hour in the next week and at the same place. But, if there is no quorum again, within half-an hour in the adjourned Meeting, the members present shall be deemed to form the quorum and the subject of the agenda shall be transacted as scheduled.
12. Absence: If any member absents himself for 3 consecutive meetings without leave of the Association, he shall automatically cease to be a member of Executive Committee and a new member can be co-opted in the meeting.
13. Bank Account: The Executive committee shall open accounts in any bank in the name of the Association and shall be operated by the Treasurer and President or General Secretary.
14. Appointment of Auditors: The Auditor shall be appointed in AGM every year, with the consultation of members.
15. Office Bearers and their Term and Tenure: The Administration of the affairs of the society shall vest with the Executive Committee elected in the Annual General Body Meeting once in three years. The Executive Committee, which shall be formed by a majority of votes, shall elect the President, 6 Vice Presidents, Secretary, Treasurer and 6 Joint Secretaries. Not more than one office bearer shall be elected from the members of one family. The President can hold office for a maximum period of 9 years with or without a break. The Secretary and the Treasurer shall hold office only for 2 successive/consecutive terms of 3 years each, after which a minimum cooling-off period of 3 years shall apply to seek fresh election to either post. Other Office bearers will be eligible for re- election for any like term. All the office bearers shall cease to hold that post on attaining the age of 70 years.

16. Mode of Elections of Office Bearers:

(a) Filing of Nominations:
Each Affiliated District Association may nominate one person to contest for any one of the posts of the Office bearers. Besides the above nomination, the Members of the Association are entitled to nominate to the post of President.
b) Scrutiny of Nominations:
The President and Secretary shall nominate the Returning Officer. The Secretary along with the nominated Returning Officer shall scrutinize the Nominations sent by the members for the posts of Office bearers in the ensuring elections, immediately on the closure of the receipt of the Nominations and finalize the list of candidates contesting in the elections for the various posts of office bearers and communicate the List of Candidates to all eligible District Associations at least by giving 3 clear days before the date of elections.
(c) The Conduct of Election:
Election of all the Members of the Management Committee shall be held once in three years at the   General Body Meeting. The Secretary of the Committee, 21 days before the date of the Annual General Meeting, invite nominations from the list of members for election. The nominations so received from the members shall be kept in safe custody by the Secretary who shall hand them over to the President at the Annual General Meeting. Elections to the committee will be held either by secret ballot or by show of hands as the majority of members decide.                                           
The existing office bearers shall have no voting rights in the Election of Office bearers. Only the 2 representatives named by each of the District Associations alone are eligible to cast their votes. The voting shall be by secret ballots. Immediately after the casting of votes, the polled votes will be counted and results will be announced.

17. Executive Committee

     The Executive Committee shall be the Executive Body of the KSCA and is vested with all powers to   administer the KSCA.
     The Powers of the Executive Committee are:
         (i) To sanction expenditure of Rs.5,00,000/- (Rupees Five lakhs only) at a time.
         (ii) To hear and decide the issues referred to it by the office bearers or Affiliated Members.
         (iii) To grant provisional affiliation to new members dedicated for the development and promotion of chess activities in any newly formed areas.
         (iv) To disaffiliate any Member of the KSCA for the misconduct or for nonpayment of affiliation fee or being non- functioning association.
         (v) To constitute Sub-Committees for any specific requirements.
         (vi) To institute/discontinue/rename and enact Rules and Regulation for the Organization smooth and successful conduct of various State Championships and Tournaments, Seminars, Technical Conferences, Coaching Camps and the Code of conduct of players / of Organizers of Championships / Tournaments.
         (vii) To fix Travelling and other Allowances incurred by the office bearers of KSCA in discharging their duties in the affairs of KSCA.
         (viii) To enquire into the misconduct attributed to the affiliated members and take necessary and appropriate decision.
         (ix) To take disciplinary action against officials and players concerning the charges leveled.
         (x) To frame and/or amend the code of conduct for Organizers of Tournaments, Players, Managers of Teams, Coaches, Instructors, Arbiters and other Officials.

18. Amendments to the Memorandum and By-Laws:

The amendment to the Memorandum and the By-laws of the Karnataka  State Chess Association shall be    made in AGM or in special Meeting with majority or not less than three-fourth of members present at the Meeting. The amended Bye-Law shall come into effect immediately and the adopted amendments shall be registered with the Registrar of Societies.

19. Enrolment of Members:

19.1 District Associations:
      The District Chess Associations can become members or continue to be members if they have written constitution, hold periodic election of office bearers and AGM, submit audited accounts, conduct annual   district championships and pay the annual affiliation fee before the due date as per prevailing financial Regulation.
19.2 Honorary Member:
     The General Body may by a majority of two thirds can elect as an Honorary Member any person who is interested in the game and rendered significant services to it but without voting rights.
19.3 Academies:
     The Chess Academies can become member without voting rights subject to attested by their District Chess Associations and pay the annual affiliation fee  before due date as per the prevailing financial Regulation.

20. Code of Conduct for the organizers of Tournaments and affiliated members:

    The following will be construed as misconduct:
    a) Withholding of prizes, whether in cash or in kind, announced for Championships.
    b) Not providing requisite facilities for smooth conduct of Tournaments.
    c) Non-payment of the share of entry fees, fee from prize money and other dues to the KSCA.
    d) Passing derogatory remarks in public or any unnecessary allegations on any office-bearers or affiliates of KSCA.              
    e) Offering or attempting to offer or receiving or attempting to receive any consideration in cash, kind or otherwise to influence the results of games or tournaments.
    f) Failure to perform the functions and duties in an impartial and responsible manner.
    g) Failure to send the results together with the report of tournaments and Championships within the prescribed time limit. 

21. Code of Conduct for the players:

     a) Players shall resist from indulging in any act detrimental to the interests of game nor shall they enter/spearhead any movement against the Association. They shall also not pass any derogatory remarks in public or to the press about the association.
     b) Players shall co-operate with the organizers of tournaments, in all matters and strictly abide by the Rules and Regulations of Tournaments and during coaching camps.
     c) Players shall present themselves for Medical Test to determine their age at any time when called upon to do so by Association or its affiliates. “The KSCA will have the powers to arrange for Medical test to determine the age of any player at any time if there is a suspicion.
     d) Offering or attempting to offer or receiving or attempting to receive any consideration in cash, kind or otherwise to influence the results of games or tournaments.
     e) Players desirous of participating in any National championships as a Regular/special entry should have participated in their respective age group of the state championship conducted in the previous year. However, the KSCA shall have the right to accept or reject any such requests.

22. Vacancies:

The vacancies of Office Bearers that may arise by resignation, death or otherwise shall be filled by the President and such nominated person shall hold the office till the next General Body Meeting. The next  General Body Meeting can either continue the arrangement or elect a person from among the General Body to the vacant office for the remaining period of the full term. In case of vacancy of the President, the Executive Committee / General Body shall fill the vacancy (could be anybody and not necessarily from Executive Committee/General Body) for the remainder of the term.
23. Dissolution:
If at any time, on the recommendation of the Executive committee, the General Body meeting resolves to wind up the Association by votes of not less than two third of the members present personally or proxy, the association shall be dissolved with Liabilities being nil and all assets remaining shall be transferred to similar other association registered under the  Act, which has similar objectives or to the Government upon such terms and conditions, as may be mutually agreed upon.


All or any dispute/s touching or arising out of these rules shall be decided at the Courts situated at Bengaluru.